Frequently asked questions

  • What are my responsibilities/pre-placement requirements? minus-thick plus-thick

    Students should refer to their student checklist for a comprehensive list of mandatory pre-placement conditional requirements.

  • How do I obtain a placement? minus-thick plus-thick

    All clinical/field placements are arranged by the Course Coordinator and the CPU. Students are not to negotiate their own clinical placements. Please check with your Clinical Coordinator or contact the CPU.

  • When are my placements scheduled? minus-thick plus-thick

    Students should refer to the teaching schedule provided at the time of their enrolment or re-enrolment for details of their clinical placement dates and times throughout the year. These dates and times are set in advance and are not negotiable.

    Please note: due to the impact of COVID-19 there may be changes to placement dates and times.

    Students are notified of placement details well in advance and are expected to be able to organise personal life commitments and travel arrangements to undertake these as scheduled. 

  • Can I ask for a change to my placement allocation? minus-thick plus-thick

    Variations to placement allocations are only considered in specific circumstances. Please refer to the Clinical Placement Policy (PDF 311KB) criteria for requesting a variation to your placement allocation. If you believe you have circumstances that may impact on your ability to attend certain placement locations, then you are strongly encouraged to submit a pre-allocation request to the CPU. This must be submitted, with supporting evidence, at least 12 weeks prior to the placement commencement date.

    Student requests for variation to placement allocation must be submitted on the Variation to Placement form (PDF 141KB). The completed form and attachments must be lodged with the CPU within the specified time frame, following the initial notification of your placement allocation unless otherwise advised by the CPU. For details about how to submit/upload documents to the CPU, please refer to your student checklist.

    Each request for variation to a placement will be considered by the Course Coordinator. A student may appeal a Course Coordinator's decision by making a written submission. Please contact the CPU for information if you wish to make an appeal.  In the case of appeals for Nursing placements, please contact the Program Director ELA,  should you wish to appeal the decision.

  • Can adjustments to my placement be made if I have an Access Plan? minus-thick plus-thick

    Students with an Access Plan may need adjustments to their placement, depending on the requirements of the student. The Student Engagement Unit (SEU) recommends that a student with an Access Plan that has a placement requirement meets with their Program Director, Course Coordinator, and Access and Inclusion Advisor, as soon as practical to work through the adjustments that might be required, including if/how disclosure will be made to the host placement provider. This will ensure the best success at placement, and that the student’s needs are catered for in a structured, safe and supportive way.

    Nursing and midwifery students are required to complete the Fitness to Practice in Clinical Placement documentation prior to placement.

  • Can my placement dates change? minus-thick plus-thick

    UniSA reserves the right to change clinical placement dates to suit clinical practice sites' availability if necessary. Students will be notified as soon as possible should such a circumstance eventuate.

    Please note: due to the impact of COVID-19 changes to placement dates and times may occur at short notice.  

  • What are my requirements on placement? minus-thick plus-thick

    Students are strongly advised to read the Clinical Placement Policy (PDF 311KB) prior to placement.

    All students must adhere strictly to the requirements around clinical placement practice for their program. The requirements are detailed in the Course Outline and other course documentation.

    Students should also refer to the Practicum, Field and Clinical Placements clauses in the current year's Assessment Policies and Procedures Manual, for further information on their rights and responsibilities while on placement.

    UniSA students are covered under the University of South Australia's insurance policy while on placement, provided that certain criteria are met.

  • What do I wear on placement? minus-thick plus-thick

    Information on uniform policy can be found in policies and forms.

  • Will I be required to undertake a rural placement? minus-thick plus-thick

    Some programs will require students to undertake a rural or interstate clinical placement. All nursing and midwifery students will be required to undertake a rural placement at least once during their program. Medical Radiation Science (all streams) students are also required to undertake a rural placement.

    Further information can be found on the Rural Placements page.

  • Will I need a National Police Certificate (NPC) or Working With Children Check (WWCC) for an interstate placement? minus-thick plus-thick

    Students who will be undertaking a placement interstate will require a current National Police Certificate (NPC). Please note that other states often require a NPC that has been issued within the past 6-12 months. Each state also has its own WWCC requirements for which it is the student’s responsibility to meet. For example, in the Northern Territory this is called an Ochre Card and in Queensland this is a Blue Card. You can find out more here.

    To find out more about obtaining your NPC and WWCC, please visit the Criminal history and background checks page. 

  • How long is a National Police Certificate valid for in Victoria? minus-thick plus-thick

    Victoria Police does not have an expiry date for validity of National Police Certificates. The police certificate is the result of a check of police records only up until the day it is issued. It is up to each organisation (in the absence of any legislation applicable to their industry/profession) to determine how often they require a new certificate to be issued. Some areas do have either direct legislation or licensing requirements which require a police check be conducted at certain intervals. The best source of information in regard to this is the professional or industry governing body which relates to the area. To apply for a National Police Clearance in Victoria, see the Victoria Police website.

  • Questions about the COVID-19 Screening Questionnaire minus-thick plus-thick

    The COVID Screening Questionnaire is a university wide complinace requirement and further information about the requirement is available here.

  • What do I need to know about N95 Mask Fit Testing? minus-thick plus-thick

    Most students will need to be fit tested prior to placement.

    • CPU will contact you via email to let you know when you need to book in for a fit test appointment (most likely 6-8 weeks prior to placement)
    • It is your responsibility to book and attend your fit test appointment prior to placement (after being notified)
    • You are required to sign a consent form prior to appointment
    • There is no cost for UniSA students for fit testing
    • UniSA provides the fit test service but will not supply masks. Placement sites will supply masks where necessary.
    • Evidence of fit testing is not required to meet your conditional evidence until you are notified by CPU that you need to be fit tested. Do not contact the fit test clinic for an appointment until you are directed to do so.

    Please note: UniSA’s Fit Test Clinic does not accept any appointments for students who do not have an upcoming placement.

    If students receive a reminder to be fit tested, and evidence has been uploaded to InPlace - you do not need to book another appointment.

InPlace help

  • How do I access InPlace? minus-thick plus-thick

    Open Mozilla Firefox or Google Chrome and type in the following InPlace web address: https:\\unisa-prod.inplace.com.au. Please note that InPlace is not optimised for Internet Explorer.

  • How do I log in to InPlace? minus-thick plus-thick
    1. Open InPlace using either Mozilla Firefox or Google Chrome
    2. Click on Staff and Students and you will be directed to the log in screen
    3. Enter your UniSA student username and password
    4. When you log into InPlace for the first time you will need to accept the terms and conditions in order to use the system.

    In Place Image 1

    In Place Log in

  • I have forgotten my password, what should I do? minus-thick plus-thick

    For information about password security and resetting your password please visit the Ask IT website

  • How do I submit my preferences? minus-thick plus-thick
    1. Once logged in, you will be directed to your ‘Home’ page.

    2. Navigate to the ‘To Do’ widget, this will display a notification that preferencing is open and it will prompt you to submit your preferences.

    3. Click the Agency Preferences link or imagetl6po.png icon to submit your preference, you will be directed to the ‘Agency Preference’ page.In Place 2

    4. Under your Placement Block Name, you will see the number of preference choices you are required to submit.

    5. Use the scroll bar to navigate through the list of available agencies or search using the filter function.

    6. To select an agency, click the imagexd4dsn.pngicon, this will change your selection to imagekbh1b.png indicating that you have preferenced an agency.

    7. You can use the filter tool to make searching for available agencies easier.

    8. Once you are happy with your selected agencies, and have reached the maximum number of preferences click the “NEXT> Rank preferences” button to order your preferences.

    9. If you do not reach the maximum number of preferences, you will be unable to click the “NEXT> Rank preferences” button to order your preferences.

    10. Click the “NEXT> Rank preferences” button to navigate to “Order of Preference” page.

    11. Use the icon to drag your preferences into your chosen order.

    12. Once you have finalised your preference selection, click the ‘Submit preferences’ button, the pop-up below will display at the top of the screen when you have successfully saved your preferences.

     

  • How do I change my preferences? minus-thick plus-thick

    During the preferencing period you can still log in to make changes. Once the preference period closes, you will no longer be able to view your agency preferences. If you want to keep a record of the preferences you submitted - take a screenshot or write them down.

    • Login to InPlace and return to the ‘Home’ page.
    • Navigate to the ‘To Do’ widget, this will now display an imageai1qcq.png icon rather than an image3a5xl.png icon to denote that preferences have been submitted.
    • Click the Agency Preferences link or image0zo52.png icon to resubmit your preference.

    imagezs3p.png

  • I have highly extenuating circumstances, how can I request special consideration? minus-thick plus-thick
    • Submitting a pre-allocation request (PDF 723KB)
    • If you believe that your request complies with Section 5 (i) of the Clinical Placement Policy, please complete a pre-allocation request form and attach supporting documentation, as a single file, at least 12 weeks prior to the commencement of your placement.
    • Special consideration requests will only be considered in the following circumstances:
      • Students with an Access Plan
      • Students who are the registered Carer for a sick or disabled dependent child or relative, with documented evidence
      • Students with a major health problem requiring frequent and specialised treatment, which is only available at certain locations, with documented evidence
      • Other highly extenuating medical, compassionate, or special circumstances such as those outlined in Clause 7 of the Assessment Policies and Procedures Manual
         
    • Log in to InPlace. Click the my details image88nva.png icon, to navigate to the ‘student details’ page.
    • Scroll down to navigate to the optional information sections.
    • Click the imagegefq4.png icon to open the drop-down menu.

      image930xg.png

    • Ensure that you click and download the Pre-Allocation Request form from the link provided.

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    • Complete your application form and include any supporting documentation, by saving as one file, and upload to InPlace.
    • Enter today’s date and add any comments, if applicable.

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      Or click the “Select or drag a file” button to locate your file to be uploaded.

      imagex2h5h.png

      You can also drag your file from your desktop directly into InPlace.

      • The file name will be listed underneath Select or drag a file” section when it is has been uploaded.
      • Click the “X” button if you want to remove the document and upload an alternative file.
    • Click the “Submit” button to complete the requirement, the following pop-up will alert you if you have been successful and will return you to the My Details page.

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      • The verified bar will be automatically set to blue and ‘Submitted’ until it is verified by clinical placement unit (CPU) administrative staff. Please allow two business days for your document to be verified.

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      • You will know your file has uploaded successfully when a paperclip icon imageow9je.png displays. Clicking the image13u8d.png icon will download your document.
  • How do I submit a variation to placement request on InPlace? minus-thick plus-thick
    1. Once logged in, you will be directed to your home page.
    2. Click your username, on the top right hand side, to open the menu
    3. Click the My Details  imageck7yr.png icon, this will also navigate you to the ‘Student Details’ page.
    4. Scroll down to navigate to the ‘Optional Information Requests’ section to submit a Pre-Allocation Request.
    5. Click the  icon to open the drop-down menuInPlace_VTP
    6. Complete and save the form and supporting evidence as one file to your desktop and then continue to upload as outlined below. *Note file upload size should not exceed 5MB.
      Supporting evidence documentation can include medical certificates, proof of being a primary carer, and other medical documents. Importantly, you should aim to provide supporting documentation that will support your application.

    7. Click the Choose file button. Ensure you click the Upload button and that you see the file listed before pressing save.
    8. Once the document has been successfully uploaded, you will see the file name next to the upload button (yellow highlight below). Additionally, a paperclip icon will appear near to the edit button.

     

  • How do I submit conditional evidence on InPlace? minus-thick plus-thick
    • Once logged in, you will be directed to your Home page.
    • The ‘To Do’ widget will outline if there are outstanding conditional evidence documents to be uploaded.
    • Clicking the Information required link or  icon will direct you to the ‘My Details’ page.
      • You can also access student details by selecting the icon next to your username at the top right of the menu.
    • Scroll down to navigate to the Compulsory Placement Requirements,Additional Placement Requirements, or Optional Information sections.
    • Click the  icon to open the Requirement view.
      *Note file upload size should not exceed 5MB.
    • Click the  icon, to open the window allowing you to view the requirements for that item.
    • Ensure that you accurately complete the required criteria based on your current certificates using the steps below.
    • Click the “Submit” button to complete the requirement, the following pop-up will alert you if you have been successful and return to the My Details page. 
    • The verified bar will be automatically set to blue and ‘Submitted’ until it is verified by Clinical Placement Unit (CPU) administrative staff. Please allow two business days for your documents to be verified.

      • You will know that your file has uploaded successfully as a paperclip icon  displays. Clicking the icon will download your document. If you experience issues uploading your file, it could be that your document is too large; that is, it exceeds 5MB. Reduce the size of your file and try again.
      • Some conditional evidence requirements; for i.e. Medical Calculations are read-only. This means that you cannot upload a document or make changes to a requirement.
      • Once verified, the status bar will turn Green and ‘Verified’, or Red and ‘Rejected’ if not accepted.

    Once you upload compulsory conditional evidence, it will need to be verified by the CPU. InPlace automatically notifies the CPU of your upload. Please allow two business days for your documents to be verified.

    It is your responsibility to ensure your documents are verified and have not been rejected. Please read the Verification Comments section on the home screen, which will display if your document has been rejected. 

  • My verification status says no, what does that mean? minus-thick plus-thick

    Understanding the conditional evidence verification process

    Once you upload compulsory conditional evidence, it will need to be verified by the CPU. InPlace automatically notifies the CPU of your upload. Please allow two business days for your documents to be verified.

    It is your responsibility to ensure your documents are verified and have not been rejected. Please read the Verification Comments section on the home screen, which will display if your document has been rejected.

    Initial Upload

    The initial upload of a document will appear as blue status bar. InPlace will automatically set the status to ‘Submitted’ meaning the document is awaiting verification by the CPU Office.

    Approved Upload

    If your document is approved the verified status bar will be set to ‘Verified’ and turn green. The student requires no further action.

    Rejected Upload

    If your document has not met the requirement standards, or you have failed to attach the appropriate documentation, the verified status bar will be set to ‘Rejected’ and turn red.

    You are required to note and action the CPU comment ‘Verification Comments’ provided in the home screen. 

    There are certain circumstances in which a ‘rejected’ status is not a barrier to placement. It is important to read the verification comments and if you have any questions contact the CPU office.

    Home Screen – To Do – Verification Rejected

    Once you log into InPlace the ‘To Do’ widget will alert students when their upload does not meet the appropriate requirement. You are required to action the ‘Verification Feedback’ provided by the CPU.

    Home Screen – To Do – Placement Requirements Required

    Once you log into InPlace the ‘To Do’ widget will alert students that there are outstanding placement requirements that require action. 

  • How do I view my allocated placement? minus-thick plus-thick

    Viewing your placement allocation

    1. Once logged in, you will be directed to your InPlace ‘Home’ page.
    2. If you have met all of your pre-placement conditions you will see your upcoming placement confirmed on your home page.

    • To view all your placements, click the ‘view All Confirmed’ button, to display details of your confirmed upcoming placement. 

    • Alternatively, click the ‘Confirmed’ tab from the menu and locate the status ‘current’. 

    Note: If you have not met all of your pre-placement conditional evidence requirements, you will not be able to view your allocated placement site.

    Viewing your Clinical Facilitator details

    On your confirmed placement page, there is a greyed out area that will display your Supervisor details. This area will be updated with supervisor information when a Clinical Facilitator/Supervisor has been assigned to you. Please check this area two weeks prior to your placement start-date to obtain this information.

    Viewing shared documents - pre-placement venue requirements

    Please check the ‘Shared Documents’ tab to access venue specific documents or additional requirements that you may need to be meet prior to your placement. First day orientation details may also be stored here. To view shared documents follow the steps below and ensure that you are proactive about completing additional pre-placement requirements, where applicable. Student conditional evidence documents can also be accessed from this area.

    Note: Not all venues have shared documents.

    • To action specific Pre-Placement venue documentation, select the ‘Shared Documents’ tab. 

    • Click the Download linkto read and action each of the shared (agency) documents.

    Note: Students that do not complete pre-placement venue requirements, may have their placement cancelled by the venue.

  • Why can I not see my placement allocation? minus-thick plus-thick

    If you have not met your conditional evidence requirements for placement, you will not be able to view your allocated placement. Please upload your conditional evidence to InPlace (login required) and allow 3 - 5 working days for CPU staff to verify and update the status. 

  • How do I view my orientation information? minus-thick plus-thick

    If your venue has specified first day orientation details, follow the steps below:

    1. Log into InPlace, and on the homepage navigate to the ‘Upcoming Placements’ section, this will display details of confirmed upcoming placement.
    2. Click the ‘Detail’ link – (do not click the agency name link) to navigate to the ‘Placement’ page
    3. Scroll down to the ‘Comment’ section.

    InPlace_Orientation

     

  • How do I view my pre-placement venue documentation? minus-thick plus-thick

    If your venue has specified additional requirements that you will need to meet prior to placement and first day orientation details, follow the steps below

    1. Log into InPlace, and on the homepage navigate to the ‘Upcoming Placements’ section, this will display details of confirmed upcoming placement.
    2. Click the ‘Detail’ link – (do not click the agency name link) to navigate to the ‘Placement’ page
    3. Click on the Agency (placement location) facility name link to open the Agency page. Do not click the ward link.
      InPlace_Agency
    4. Click the [View] button to view any additional information
      InPlace_Agency_Orientation
    5. Click the Notes/Docs tab and action any required documents.
      InPlace_Notes_Docs

     

  • What is the ‘Student Document Repository’? minus-thick plus-thick

    The Student Document Repository is a record of all shared documents that have been recorded on InPlace against your account.

    To acknowledge you have uploaded a document click the ‘View’ link to download the document. InPlace will automatically record a date (Access Date) and the notification count on the student document repository tab will be reduced.

    InPlace_Student_Repository

  • How long does it take for my conditional evidence to be verified? minus-thick plus-thick

    Please allow up to five business days for your conditional evidence documents to be verified and updated by CPU staff. After this time we recommend that students login to InPlace to ensure that documents have been recorded correctly, verified, and set to yes. If your document has been rejected, read the comment entered by CPU staff and follow the instructions provided.

Login to InPlace

Contact the CPU

To contact the Clinical Placement Unit, email cpuoffice@unisa.edu.au or call (08) 8302 2214

Office Hours are 08:30 - 4.30pm Monday to Friday.

Submit an enquiry